Integrations · UK teams
Google Workspace AI integration
Connect an agreed task to Gmail, Drive or other Workspace data with a clear consent and access plan.
Understand the service
What this means in practice
Google Workspace AI integration can help a team prepare work from approved messages or files. Each Google API exposes its own operations and access scopes. A workflow that only needs selected documents should not be designed around unrestricted access to all of a user’s content.
Temrik can scope a Workspace integration by starting with the task, the source owner and the least access needed. Gmail and Drive permissions, administrator rules and any provider verification requirements need to be established before an implementation is presented as ready for production.
- Google: Gmail API access scopes Choose narrowly scoped access; verification requirements may apply.
- Google: Drive API access scopes File access must match the intended application scope.
A practical workflow example
A team wants to prepare a weekly brief from a selected Drive folder. The proposed workflow reads authorised documents, identifies their last-known versions and prepares a source-linked draft. Missing access produces a visible gap; it does not cause the workflow to search unrelated folders for a substitute.
Proposed engagement
How we would approach the work
Select resources and owners
Identify the files, folders or mailboxes in scope and who can authorise access. Confirm shared-drive and user-account arrangements.
Review scopes and consent
Map features to API permissions and assess verification requirements. Keep sending, sharing and deletion separate from read-only preparation.
Test access changes
Check moved files, revoked consent, changed sharing and missing records. Agree what is retained and how the connection is removed.
Deliverables to agree in the scope
- A Workspace resource and scope inventory.
- A proposed consent and connection plan.
- A test specification for permission changes and source availability.
Access, sample information and reviewer availability affect the plan. Any implementation, provider costs, support arrangements and acceptance criteria are agreed before work begins.
Limits worth understanding
- Sensitive or restricted Google scopes may add verification and security-review requirements.
- A configured workflow still depends on API availability, quotas and the organisation’s admin policies.
Questions to bring to the first conversation
- Can the task use a selected folder or file set?
- Does it need message bodies or only metadata?
- Who will own consent and connection maintenance?
UK teams
Scope the work for your operating context.
For UK Workspace users, make retention, access removal and data-protection review part of the connection brief. Include files shared with external collaborators in testing, because a document being visible to one user does not mean it is appropriate for every assistant user.
A starting reference for your review: ICO: AI and data protection guidance. Local obligations and deployment settings need to be assessed for the actual use case.
A focused next step
Work with Temrik.
Tell us about the workflow you want to improve and the outcome you need. We can review the context and discuss a focused assessment. Scope and price are agreed before paid work begins.